Classification is based on the number of St. Olaf total credits earned/completed:
First-Year: 0-7.75 credits
Sophomore: 8.00-16.75 credits
Junior: 17.00-24.75 credits
Senior: 25.00 or more credits
A student may be placed on academic probation, or be continued on probation, with:
- A cumulative grade point average of 1.80 or below in the first year, 1.90 or below in the sophomore year, and 2.00 or below in the junior and senior year; or
- Two or more grades of D, F, N, or U in any semester; or
- Fewer than two-and-one-half courses of C- or better during a semester, or fewer than five and one-half courses of C- or better during an academic year.
Parents of financially dependent or consenting students are notified when students are placed on academic probation.
A student on probation may not participate in an Interim exchange program. Students may apply to a St. Olaf sponsored off-campus program while they are on probation, but ordinarily a student who remains on academic probation may not participate in an off-campus program. Approval by the director of International and Off-Campus Studies is required for a student on academic probation to participate in an off-campus program. Students on academic probation may not serve in an executive role in a student organization, and students continuing on probation may be asked further to curtail extra-curricular activities. Institutionally controlled gift assistance or financial aid may be reduced if a student is placed on academic probation.
College decisions involving probation are not subject to appeal.
A student may be academically suspended if the student is on probationary status and fails to achieve minimal academic progress. Minimal academic progress is defined as that combination of course completions and grade points that suggest the probable completion of graduation requirements in four years with at least a 2.00 cumulative grade point average. Such progress is expected to approximate the following scale:
- Cumulative GPA of 2.00 after the completion of 25 credits
- Cumulative GPA of 1.90 after the completion of 17 credits
- Cumulative GPA of 1.80 after the completion of 8 credits
Normally, a student is not considered for suspension unless s/he has been on probation for at least one semester. The college reserves the right, under extraordinary circumstances, however, to suspend a student who has not been on probation.
Decisions resulting in academic suspension or the placement of a student on academic probation are made by the Academic Standing Committee, which includes members of the Dean of Students Office, one of whom chairs the committee; members of the Registrar's Office; student disability and access specialists; a member of the Financial Aid Office; the Director of Student Support Services; the Director of Advising and Academic Support; the Director of the Taylor Center for Equity and Inclusion; the Assistant Director of International Student Engagement; the Director of Admissions; and two tenured members of the faculty, appointed by the Dean of Students.
The college notifies the parent(s)/guardian(s) of financially dependent or consenting students when academic suspension occurs.
Students placed on suspension status may appeal the suspension decision to an appeals board composed of the Dean of the College, the Vice President of Student Life, the Chief Diversity Officer, and the Registrar. The appeal must be made in writing and sent to the Dean of Students Office within seven days of the date of receipt of the suspension letter. The decision of the appeals board is final.
Failure to meet minimum academic progress standards may result in academic suspension for one calendar year (two full semesters). All suspended students must reapply to the college for readmission. Students who wish to be readmitted to the college should contact the Dean of Students Office (507) 786-3615, or email@example.com, for permission to return and re-entry information. Decisions to readmit students who have been suspended are made by the Readmission Committee, which includes two members of the Dean of Students Office, one of whom chairs the committee; a member of the Registrar’s Office; and a member of the Financial Aid Office. The readmission decision will take into consideration the student’s history and actions or circumstances that would justify readmission; for example, successful completion of coursework at another institution. If readmitted, the student will be reinstated on a probationary basis and will be required to meet specific expectations for continued enrollment.